Payment numbers in a spreadsheet from an old system migration. Scanned identity documents left over from a hiring round. A report somebody exported once and never removed. This claim establishes where all of that is, attaches a figure to it, and then governs the copies that matter.
Nobody sets out to scatter identity documents around a network. It accumulates through reasonable decisions: an export for a supplier, a copy taken home ahead of a deadline, a folder opened up for a contractor who has since moved on. Not one of those felt careless at the time, and every one of them outlives the reason it was made.
Actifile goes through machines and shares looking for payment and identity material, then attaches a figure to every machine. That figure is what shifts behaviour, because it turns an uneasy feeling into an ordered queue somebody can start at the top of.
With location settled, the second line acts. Material is encrypted in place instead of being relocated somewhere tidier, and the paths it may travel are set application by application. A copy that walks out of the business then arrives unreadable, which decides whether you are managing an incident or notifying a regulator.
Regime profiles are set to the ones you genuinely answer to rather than all of them at once. A dental practice and a roofing contractor report to different people, and pretending otherwise produces documents nobody ever opens.
Two lines, both charged per device. Location has value entirely by itself. Enforcement without it is guesswork with a budget.
Nothing unlocated can be governed, so location comes first. Machines and shares are read for payment numbers, identity documents and regulated material, and each machine ends up carrying a figure. The figure is what changes behaviour, since it turns vague unease into a sorted queue that has a top.
| Claimed for | Workstations and shares that hold customer material |
|---|---|
| Reduces | Operating without knowing where the regulated material actually is |
| Term | Renews monthly, taken up front, closes when you say so |
| Filed by | Actifile |
| Examined by | Fortify 24x7 people, who go through the findings with you |
Location established, this line does something with it. Material is encrypted in place rather than relocated somewhere tidier, and the paths it can travel are set per application. A file that walks out of the business then arrives at its destination unreadable, which decides whether this is an incident or a notifiable breach.
| Claimed for | Machines holding regulated or identifying customer material |
|---|---|
| Reduces | A departed file staying legible for whoever ends up with it |
| Term | Renews monthly, taken up front, closes when you say so |
| Filed by | Actifile |
| Examined by | Fortify 24x7 people, who set and revisit the profiles |
Worth reading twice. A claim with no stated boundary is one nobody bothered to examine.